3 tips for streamlining your staffing needs

There are easy steps you can take to improve the speed and effectiveness of your hiring process, without sacrificing quality. 

Make hiring top talent easier than ever.

As a human resources professional, you're tasked with some of the most important functions of the business: talent acquisition and management. The employees are the backbone of any organization, so of course, ensuring you hire and retain top performers is a primary concern. However, it's easier said than done. 

One of the obstacles you may be facing with your staffing needs is a lack of available talent. According to Aberdeen Research Group, changing industry trends have caused the emergence of a skills gap across virtually every sector – with almost 60 percent of organizations agreeing that a lack of quality talent is the biggest struggle they encounter with talent acquisition and management. Interestingly, the report also identified a concerning lack of clarity among businesses regarding what is considered top talent.

If you find yourself running into the same hurdles with recruiting and hiring, it might be time to rethink what you consider quality talent – and your methods for finding and onboarding it. For example, Aberdeen revealed that best-in-class companies are nearly 25 percent more likely than other organizations to make increased innovation a top organizational priority. 

The good news is that there are plenty of ways you can streamline your staffing needs – strategies that will allow you to boost effectiveness and productivity without sacrificing quality, such as the following:

"Lack of quality talent is a widespread concern."

1. Customize job ads and descriptions
When you have an open position you need to fill, obviously it's important you find a candidate who's a good fit – not just for the role but for the company as well. The better suited someone is for a position and corporate culture, the more likely they are to stay engaged and committed to the organization. One way to make it easier to ensure you're attracting the right people for jobs is by tailoring each description and ad according to the profile of an ideal candidate you're looking to target. 

Keep in mind how that person may be searching for employment opportunities, as well as what type of language and industry specific jargon might stick out to them. While it may seem like this adds a step or two to the staffing and recruitment process, it can save you a lot of time in the long run by lessening the chances of you having to replace that individual because it wasn't a good match.

According to Glassdoor, 67 percent of employers agree that retention would be better if job seekers had a clearer picture of what to expect from working at the organization before accepting the position. 

2. Invest in self-service HR tools
In this era of automation, the robust and growing amount of online tools can help eliminate the time-consuming and tedious tasks of human resources professionals. Eliminating manual data entry alone can free them up to focus on more critical aspects of the business. When employees are able to exercise greater control over things like time and attendance, they remove the need for HR managers to deal with it for them. By using web-based HR platforms and human capital management software that allows employees to self-service, you free up yourself to dedicate more time to other critical staffing needs. More, this approach can increase transparency and generate trust with employees, automatically helping to improve retention. 

More control for your employees means more convenience for you.More control for your employees means more convenience for you.

3. Leverage job automation software
Companies that are taking advantage of artificial intelligence are putting themselves at a competitive advantage, since these technological tools are able to help them cut through the noise and find the most relevant information and, therefore, the best candidates for the job. Software that is able to help you filter and sort through based on specific settings or criteria is a must for any HR department. But in addition to applicant tracking systems, it's highly recommended you incorporate a job parsing software that allows you to automatically fill jobs.

Why waste hours of your day manually processing a few dozen jobs when you could employ a system that can complete two to three times as many jobs in a fraction of the time?

When it comes to streamlining your staffing needs, the key is to identify the areas where time is spent most and looking for opportunities to simplify them. To learn more about how you can leverage automation tools to enhance the efficiency and effectiveness of your hiring process, contact JobRobotix today.

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